Executive Administrative Assistant supporting our Chief Nursing Officer

Executive Administrative Assistant supporting our Chief Nursing Officer

Job Location: Phoenix - AZ
  • Performs various and multi-functional secretarial and administrative tasks for a department(s) or an executive with an emphasis on excellence, privacy, compliance and versatility. Provides general guidance and assistance to the customer via telephone, written communication and/or in person.
  • Perform administrative duties including; scheduling and coordinating meetings, events and travel, arranging various services, preparing agendas, gathering and organizing information, record and summarize minutes and materials for distribution.
  • Perform office operations including; filing, organizing, answering phones, maintaining calendars, and distribution of communications and materials.
  • Compose diverse business correspondence, memos, letters, reports and materials.
  • Respond to internal and external customer inquiries and requests for information regarding department or corporate policy and procedure.
  • Research, gather and conduct preliminary analysis of data for department and corporate reporting.
  • Maintain office supplies, equipment, purchases and budgets.
  • Ensure confidentiality and control access to sensitive information.
  • The position requires a full-time work schedule. Full-time is defined as working at least 40 hours per week, plus any additional hours as requested or as needed to meet business requirements.
  • Perform all other duties as assigned.

Employment Requirements

Required Work Experience

  • 1 year of experience in office or clerical field currently supporting an executive level position in a healthcare environment is preferred Required Education High-School Diploma or GED in general field of study

Preferred Work Experience

  • 2+ year(s) of experience in office or clerical field
  • 1 year(s) of experience in insurance, medical or healthcare related field

Preferred Education

  • Associate’s Degree in general field of study

Required Job Skills

  • Typing >35 words per minute
  • Intermediate electronic calendar management
  • Intermediate skill in use of office equipment, including copiers, fax machines, scanners, and telephones
  • Intermediate PC proficiency
  • Basic word processing, spreadsheet, and presentation software
  • Basic supply purchasing and inventory management Required Professional Competencies
  • Maintain confidentiality and privacy
  • Manage a large and diverse administrative workload
  • Compose and dictate a variety of business correspondence
  • Practice interpersonal and active listening to achieve high customer satisfaction

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